A Piece of Perfection
Board Meeting Notes
Date: Tuesday, June 17, 2025
Time: 4:30 PM
Location: 3405 Park Lane
Attending Board Members: Attending Visitors:
o David Sweet, President
o Toni Carlton, Secretary
o Jelena Winnicki, Treasurer
o Kristin Sexton , Director
o Pat Neveux, Director
o Timothy Perkins, Director
Not Attending:
Todd Burch, Vice President
Meeting Called to Order at 4:32 p.m. by President, David Sweet
Before starting the meeting David Sweet brought up that we were 24 hours late in sending the
Agenda/Meeting Notification to all members, thus the meeting would be void unless all board
members waived this requirement. Notifications were sent 5 days (instead of 6 days) in advance
and included email notifications, social media postings, USPS mail and CHPOA Website. In
consideration of these notifications, the board voted unanimously to move forward.
Agenda / Approval of Agenda: Agenda reviewed by David Sweet, President
Review of Previous Meeting Minutes
Officer & Committee Reports
o President’s Reports
o Treasurer’s Report
o Committee Reports
Old Business Review
o Review of Non-Profit Corporation Filing
o Budget Planning
New Business
Minutes from Previous Meeting Read/Reviewed: Secretary, Toni Carlton
Approval of Minutes from Previous Meeting on May 6, 2025. Jelena Winnicki made a
motion to accept the minutes as read. Seconded by Pat Neveux. Motion to accept minutes as
read, passed. Motion carried.
�� Chappell Hills Property Owners Association
P.O. Box 178
Chappell Hill, TX 77426
info@chappellhills.com
Officer & Committee Reports
President’s Report – David Sweet
Update on nonprofit filing with the Texas Secretary of State
o POA Management Certificate to the County for the election of new officers to the
CHPOA Status – Certificate Received – confirmed by Jelena. Jelena provided a
copy to Toni Carlton & David Sweet.
o Status with Texas Secretary of State.
As far as Secretary of State, CHPOA is in compliance
Franchise Tax Account also shows up to date
o TREC Membership established for the CHPOA’s online account with the Texas
Real Estate Commission, needs POA Management Certificate uploaded.
County – Road Maintenance / Tree Trimming: David met with the Commissioner
regarding what is being done within the neighborhood, what is planned, etc. She
contacted the engineer and was further advised that additional resurfacing of roads within
the neighborhood is planned for 2026, specifically the two Hilltops & Amber Circle. No
updates on tree trimming along roadsides.
Comments on recent communications with residents
o Ralph Kirkland spoke with David Sweet regarding forming a group of property
owners that would work together and help clean up areas of concern. David
pointed him in the direction of our current email at info@chappellhills.com, and
told him to reference Timothy Perkins who is in charge of the Maintenance
Committee.
Timothy communicated with Ralph regarding this, indicating this may be
a little too soon to decide if anything is needed regarding bamboo at the
entrance as the county was still working on this. With this said, however,
a maintenance group for the community would be helpful. More
information about this will be provided in the upcoming newsletter.
Action Items / Owners:
o Toni Carlton to contact the Secretary of State Office to see if providing the POA
Management Certificate to their office will update the Board Members updated on
the SOS Site or if by filing this certificate all POA registered sites will be updated
with the board.
o Timothy Perkins will be gathering information on individuals interested in being
on a maintenance group where a workday might be needed.
Treasurer’s Report – Jelena Winnicki
Budget update and bank balances
o Bank Balance: $5,831.09. All bills have been paid. $3,000 in deposits were
made.
Status of maintenance fee collection – additional funds received. We are currently
around 50% of members having paid at this time.
�� Chappell Hills Property Owners Association
P.O. Box 178
Chappell Hill, TX 77426
info@chappellhills.com
o It was noted by Jelena that the total number of property owners was misstated in
the previous minutes, stated as 164, actual is 104.
Budget: Jelena reviewed the budget for 2025. No new expenses were added to the
budget, contains the historical neighborhood spends – utilities, domain
name/subscription, postal box, postage/mailing/office supplies, safety deposit box,
donations.
Motion was made by Timothy Perkins to approve the 2025–2026 budget as presented.
Motion seconded by Pat Neveux
Result: Passed
Committee Reports:
Entrance Maintenance: Timothy Perkins
o Timothy spoke with Mark Graden who indicated he would continue to help
mow/maintain the front entrances. If others would be interested in helping or
taking a turn with mowing/weed eating, please contact Timothy – 817-583-3675
o Also looking to form a Maintenance Committee, anyone interested in being on
this committee please contact Timothy.
Deed Restriction Review: Kristin Sexton
o Kristin has formed a committee, nothing to report currently
Newsletter and Communications: Pat Neveux
o Newsletter: Pat will begin sending a community newsletter quarterly – June,
September, December and March. If you would like to have something in the
newsletter, please reach out to Pat.
o With additional communications planned, it’s very important that the CHPOA
Directory is up to date. If you have a new phone number or email address, if you
have a new neighbor not yet on our list, etc., please notify us at
info@chappellhills.com so we can make the necessary updates.
o Adding submission button on website for board submissions. Due to the
limitations of our current website, adding this is not possible. The Board is
looking to transition to a different website host when the current contract expires,
to a more user-friendly site.
Old Business
ByLaws – Voting: To be picked up at next board meeting
o Clarify what is required by law and through Bylaws – Todd Burch
o Directors to review ByLaws – questions, recommendations
o Make notations within ByLaws of State requirements
Current Outlook Account prevents emailing to Gmail accounts, always returned –
Todd was to look at this, outcome? To be picked up at the next board meeting, but
end goal will be to transition to a different host for our site.
o Pat sent emails regarding Agenda and didn’t experience this issue
�� Chappell Hills Property Owners Association
P.O. Box 178
Chappell Hill, TX 77426
info@chappellhills.com
Tree overgrowth: David Sweet was going to introduce himself to the County
Engineer and meet with him regarding roads and tree overgrowth – as overviewed
above
National Night Out / CHOPA Townhall for Property Owners – Planned for
October 7, 2025 – Save the Date.
Board Meeting Notes/Minutes:
Website Posting: As mentioned earlier, the current website is not very user
friendly and only allows posting on the front page. Minutes will continue to be
posted after board meetings on the front page of the website.
Email Distribution: Overview of minutes will also be in the quarterly newsletter
New Business
a) Entrance Maintenance:
a. As above, will continue to be handled by Mark Graden & others willing to mow
the front entrances
b) Future Board Meeting Dates:
a. September 9, 2025 @ 4:30 pm 3405 Park Lane
b. Brief Catch Up - October 7, 2025, prior to Night Out
c. December 9, 2025 @ 4:30 pm 3405 Park Lane
d. February 10, 2026 @ 4:30 pm 3405 Park Lane
c) Newsletter:
a. As reviewed above, we will begin publishing a quarterly newsletter
i. June, September, December, March
d) Directory:
a. Ensuring that our directory is up to date is very important. Please advise of any
changes in phone number, email, contact preference, address, etc., or if you have
a new neighbor – info@chappellhills.com
b. It was also requested that we again provide the directory by street, so we will
work on that
c. Directory will be provided to all members when updates are completed
Adjournment
I move to adjourn the meeting – Jelena Winnicki
Second: Kristin Sexton
Vote: Unanimous
Result: Motion carried
TIME: 6:20 PM